Here's how it works

The Sit Request. 
The secretary is no longer part of this process. If you want to request a sit, go to this website, click on the calendar, and then make an event for the time you want to request a sit. An e-vite style email goes out to everyone in the Babysitters Club. Check the "event details" for accuracy and thoroughness before sending. 


The Sit.
Once the sit request has been made, an email is sent to everyone, and they can answer yes or no if they want to accept the sit. At that point, the secretary assumes ownership of the event, and assigns the sit by updating the google calendar entry.

The Sit Report. 
After the sit happens, the sitter reports the sit via the Sit Report form. The information from the form is entered automatically into the Secretary's Book.

Monthly Reporting. 
At the end of the month, the secretary goes into the Sit Log to transfer the automatically calculated points to the correct sitter (I would like to automate this step in the next phase.)

As a last step, the secretary assigns points for being secretary.

Pros of this system:
1. Utterly transparent.
2. Fairly automated, maybe 75%
3. Front end and back end reasonably intuitive.
4. Free.
5. Flexible, google-powered.

Cons:
1. There are still some manual processes should be automated.
2. Daunting first time log-ins.